Records Management Online Certificate Course

Learn how to manage electronic records and conquer the paper pile-up

Records Management Online Certificate Course

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US$1749

Save US$400 (19%)
OFF RRP US$2149
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Establish a successful records management program, including electronic, magnetic, and paper media

Every organization and every individual has records! Business offices, government agencies, nonprofit groups, educational institutions, and medical facilities—just to name a few—must deal with enormous amounts of records on a daily basis. Executives and support staff are inundated with data and information in various formats.

A record is anything that provides information. A record may be on any type of media: paper or electronic, digital or analog, magnetic or optical, liquid or solid. In today's technological environment, organizations must learn how to handle records so that they can be used as needed in the future. Records must be managed from the time they are created or received through distribution, use, and maintenance, until they are finally destroyed or permanently archived.

The Records Management Online Training Program will give you a basic overview of records management terminology, concepts, and procedures to successfully manage records in today's offices. Regardless of the media on which the record is stored, it must be properly managed to be an asset to the organization. Another important component of a professional records management program is legality issues. A comprehensive, legally-sound records retention schedule must be developed and strictly followed so that the company is not held liable for problems that could have been avoided in the first place.

Should records be stored on paper, in an electronic format, in a microform? How is a records inventory conducted? What are the steps in the development of a company-wide records retention schedule? How are records archived? This program will assist you in making those decisions based upon certain characteristics of the records. Also, you’ll learn to code and file according to the rules established by the Association of Records Managers and Administrators (ARMA).

Upon registering, you're given six months to complete the program.

Upon successful completion of this program, you'll be able to:

  • Understand the business and legal benefits of establishing a records retention program
  • Explain how to conduct and document legal research on federal, state, and local records retention requirements
  • Establish guidelines for developing vital records operating procedures
  • Identify the various types of coding systems
  • Recommend solutions for common filing problems and for safeguarding the security and confidentiality of records
  • Identify the reasons for careful selection of records housing equipment and describe the criteria and considerations in selecting equipment
  • Explain how to establish an effective forms analysis program
  • Identify the scope and functions of mail management programs
  • Outline policies and procedures for establishing a records disposal system for a records center
  • Describe the principles of conservation of archival materials to ensure their permanent preservation

Course Fast Facts:

  • This course is delivered 100% on-line and is accessible 24/7 from any computer or smartphone
  • Instructors lead each course and you will be able to interact with them and ask questions
  • You can study from home or at work at your own pace in your own time
  • You will be awarded a certificate at completion of this course

Course Delivery

Upon enrolment, an automated welcome email will be sent to you (please check your junk email inbox if not received as this is an automated email), in order for you to access your online course, which is Available 24/7 on any computer or smart mobile device. New courses start every month to ensure that we have the correct ratio of students to tutors available, please ensure you select a starting date when you go through our shopping cart, at checkout. The course is easy to follow and understand.

Recognition & Accreditation

All students who complete the course receive a certificate of completion with a passing score (for the online assessment) and will be issued a certificate via email.

  • What is Records Management?
    • The Role of Records Management
    • Classifications
    • Value
    • Memory of a Business
    • Life Cycle of Paper Records
    • Common Problems
  • Alphabetic Indexing Rules
    • Consistency in Filing
    • Key Unit of Names
    • Rules of Filing
  • Electronic File Management
    • The Database
    • E-commerce
    • Life Cycle of Electronic Records
  • Alphabetic Records Management, Equipment, and Procedures
    • Filing and Storage
    • Storage Method
    • Storage Equipment and Supplies
    • Straight Line Tabs
    • Choosing the Right Equipment
    • Six Steps in the Records Management Procedure
  • Storing, Retrieving, and Transferring Records
    • Retention Schedule
    • The Four Values of Records
    • Record Cycle
    • Common Methods of Records Transfer
    • Software Capabilities
  • Subject, Numeric, and Geographic Records Management
    • Advantages and Disadvantages
    • Arrangement
    • Index Types
    • Coding
    • Number Types
    • Databases
  • Electronic and Image Records
    • Magnetic and Optical Records
    • Data Input Devices
    • Copies
    • Retention
    • Records Safety and Security
    • Microform
    • RIM Software
  • Records and Information Management
    • Elements of a RIM Program
    • Ratios
    • Responsibilities
    • RIM Manual
    • Goals
    • Disaster Recovery
    • Knowledge Management
    • Records Retention Schedule

This program is compatible with the Windows XP and later operating systems and IE 7 and later browsers.

This program can be taken on either a Mac or a PC. Your computer will need to have an Internet connection and e-mail capabilities.

Adobe Flash Player and Adobe Acrobat Reader are required for this program.

Click here to download the Acrobat Reader.
Click here to download the Flash Player.

We will provide the required textbooks (Records Management, 9th Edition, Study Guide, and Simulation) for this program.

1. Can I register for programs if I am an international student?

Yes, because These programs are online you never have to actually travel to the school. Most schools offer telephone or online registration.

2. How long does it take to complete a program?

All of our programs are self-paced and open enrollment, so you can start them when you want and finish them at your own pace. Upon registering, you're given six months to complete this program. 

3. Do I have to buy additional materials?

All the materials you'll need are included, and their cost will be covered by your tuition. We will ship all materials ground service upon enrollment.

4. Can I get financial assistance?

These courses are non-credit courses, so they do not qualify for federal aid. In some states, vocational rehab or workforce development boards will pay for qualified students to take our courses.

5. What happens when I complete the program?

Upon successful completion of the program, you will be awarded a certificate of completion.

6. Am I guaranteed a job?

These programs will provide you with the skills you need to obtain an entry-level position in most cases. We don't provide direct job placement services, but our facilitators and career counselors will help you build your resume and are available to give advice on finding your first job. Facilitators will also be available to use as a professional reference upon completion of the program. Potential students should always do research on the job market in their area before registering.

7. Who will be my instructor?

Each student is paired up with a facilitator for one-on-one interaction. The facilitator will be available (via e-mail) to answer any questions you may have and to provide feedback on your performance. All of our facilitators are successful working professionals in the fields in which they teach.

8. What software or hardware do I need in order to take online programs and what are the system requirements?

In order to take our online programs, you must have access to a computer and the Internet. You can access the program contents from any Web-enabled computer. You don't have to use the same computer to log-in to the program every time. We recommend that you have a word-processing program (Microsoft Word is best) and the latest version of Internet Explorer.

9. Can I use a Mac?

Yes, you can use a Mac for this program.

10. When can I start the program?

Our programs are all open enrollment. You can register and start the program as soon as you are ready.

Please note: Once the program curriculum is accessed online or through submission of a material shipment confirmation, refunds cannot be issued.

11.   What if I don't have enough time to complete my program within the time frame provided?

The time allotted to complete your program has been calculated based on the number of hours for each program, so don't worry too much about not completing in time. If, after a concerted effort, you are still unable to complete, your Student Advisor will help you work out a suitable completion date. Please note that a fee may be charged for an extension.

 

Tony Swaim has helped many clients, colleagues, and students reach their professional and personal goals. He has been an online instructor since 1998 and has taught at colleges and universities across the United States since 1981. Tony manages a successful consulting firm, and his industry experience includes 20 years of supply chain management. He earned a Doctorate in Business Administration from Kennesaw State University and holds professional certifications in six disciplines, including the Project Management Professional (PMP®) certification from the Project Management Institute (PMI®) and Certified Six Sigma Black Belt (CSSBB®) from the American Society for Quality (ASQ®).

About this Course

Establish a successful records management program, including electronic, magnetic, and paper media

Every organization and every individual has records! Business offices, government agencies, nonprofit groups, educational institutions, and medical facilities—just to name a few—must deal with enormous amounts of records on a daily basis. Executives and support staff are inundated with data and information in various formats.

A record is anything that provides information. A record may be on any type of media: paper or electronic, digital or analog, magnetic or optical, liquid or solid. In today's technological environment, organizations must learn how to handle records so that they can be used as needed in the future. Records must be managed from the time they are created or received through distribution, use, and maintenance, until they are finally destroyed or permanently archived.

The Records Management Online Training Program will give you a basic overview of records management terminology, concepts, and procedures to successfully manage records in today's offices. Regardless of the media on which the record is stored, it must be properly managed to be an asset to the organization. Another important component of a professional records management program is legality issues. A comprehensive, legally-sound records retention schedule must be developed and strictly followed so that the company is not held liable for problems that could have been avoided in the first place.

Should records be stored on paper, in an electronic format, in a microform? How is a records inventory conducted? What are the steps in the development of a company-wide records retention schedule? How are records archived? This program will assist you in making those decisions based upon certain characteristics of the records. Also, you’ll learn to code and file according to the rules established by the Association of Records Managers and Administrators (ARMA).

Upon registering, you're given six months to complete the program.

Upon successful completion of this program, you'll be able to:

  • Understand the business and legal benefits of establishing a records retention program
  • Explain how to conduct and document legal research on federal, state, and local records retention requirements
  • Establish guidelines for developing vital records operating procedures
  • Identify the various types of coding systems
  • Recommend solutions for common filing problems and for safeguarding the security and confidentiality of records
  • Identify the reasons for careful selection of records housing equipment and describe the criteria and considerations in selecting equipment
  • Explain how to establish an effective forms analysis program
  • Identify the scope and functions of mail management programs
  • Outline policies and procedures for establishing a records disposal system for a records center
  • Describe the principles of conservation of archival materials to ensure their permanent preservation

Course Fast Facts:

  • This course is delivered 100% on-line and is accessible 24/7 from any computer or smartphone
  • Instructors lead each course and you will be able to interact with them and ask questions
  • You can study from home or at work at your own pace in your own time
  • You will be awarded a certificate at completion of this course

Course Delivery

Upon enrolment, an automated welcome email will be sent to you (please check your junk email inbox if not received as this is an automated email), in order for you to access your online course, which is Available 24/7 on any computer or smart mobile device. New courses start every month to ensure that we have the correct ratio of students to tutors available, please ensure you select a starting date when you go through our shopping cart, at checkout. The course is easy to follow and understand.

Recognition & Accreditation

All students who complete the course receive a certificate of completion with a passing score (for the online assessment) and will be issued a certificate via email.

  • What is Records Management?
    • The Role of Records Management
    • Classifications
    • Value
    • Memory of a Business
    • Life Cycle of Paper Records
    • Common Problems
  • Alphabetic Indexing Rules
    • Consistency in Filing
    • Key Unit of Names
    • Rules of Filing
  • Electronic File Management
    • The Database
    • E-commerce
    • Life Cycle of Electronic Records
  • Alphabetic Records Management, Equipment, and Procedures
    • Filing and Storage
    • Storage Method
    • Storage Equipment and Supplies
    • Straight Line Tabs
    • Choosing the Right Equipment
    • Six Steps in the Records Management Procedure
  • Storing, Retrieving, and Transferring Records
    • Retention Schedule
    • The Four Values of Records
    • Record Cycle
    • Common Methods of Records Transfer
    • Software Capabilities
  • Subject, Numeric, and Geographic Records Management
    • Advantages and Disadvantages
    • Arrangement
    • Index Types
    • Coding
    • Number Types
    • Databases
  • Electronic and Image Records
    • Magnetic and Optical Records
    • Data Input Devices
    • Copies
    • Retention
    • Records Safety and Security
    • Microform
    • RIM Software
  • Records and Information Management
    • Elements of a RIM Program
    • Ratios
    • Responsibilities
    • RIM Manual
    • Goals
    • Disaster Recovery
    • Knowledge Management
    • Records Retention Schedule

This program is compatible with the Windows XP and later operating systems and IE 7 and later browsers.

This program can be taken on either a Mac or a PC. Your computer will need to have an Internet connection and e-mail capabilities.

Adobe Flash Player and Adobe Acrobat Reader are required for this program.

Click here to download the Acrobat Reader.
Click here to download the Flash Player.

We will provide the required textbooks (Records Management, 9th Edition, Study Guide, and Simulation) for this program.

1. Can I register for programs if I am an international student?

Yes, because These programs are online you never have to actually travel to the school. Most schools offer telephone or online registration.

2. How long does it take to complete a program?

All of our programs are self-paced and open enrollment, so you can start them when you want and finish them at your own pace. Upon registering, you're given six months to complete this program. 

3. Do I have to buy additional materials?

All the materials you'll need are included, and their cost will be covered by your tuition. We will ship all materials ground service upon enrollment.

4. Can I get financial assistance?

These courses are non-credit courses, so they do not qualify for federal aid. In some states, vocational rehab or workforce development boards will pay for qualified students to take our courses.

5. What happens when I complete the program?

Upon successful completion of the program, you will be awarded a certificate of completion.

6. Am I guaranteed a job?

These programs will provide you with the skills you need to obtain an entry-level position in most cases. We don't provide direct job placement services, but our facilitators and career counselors will help you build your resume and are available to give advice on finding your first job. Facilitators will also be available to use as a professional reference upon completion of the program. Potential students should always do research on the job market in their area before registering.

7. Who will be my instructor?

Each student is paired up with a facilitator for one-on-one interaction. The facilitator will be available (via e-mail) to answer any questions you may have and to provide feedback on your performance. All of our facilitators are successful working professionals in the fields in which they teach.

8. What software or hardware do I need in order to take online programs and what are the system requirements?

In order to take our online programs, you must have access to a computer and the Internet. You can access the program contents from any Web-enabled computer. You don't have to use the same computer to log-in to the program every time. We recommend that you have a word-processing program (Microsoft Word is best) and the latest version of Internet Explorer.

9. Can I use a Mac?

Yes, you can use a Mac for this program.

10. When can I start the program?

Our programs are all open enrollment. You can register and start the program as soon as you are ready.

Please note: Once the program curriculum is accessed online or through submission of a material shipment confirmation, refunds cannot be issued.

11.   What if I don't have enough time to complete my program within the time frame provided?

The time allotted to complete your program has been calculated based on the number of hours for each program, so don't worry too much about not completing in time. If, after a concerted effort, you are still unable to complete, your Student Advisor will help you work out a suitable completion date. Please note that a fee may be charged for an extension.

 

Tony Swaim has helped many clients, colleagues, and students reach their professional and personal goals. He has been an online instructor since 1998 and has taught at colleges and universities across the United States since 1981. Tony manages a successful consulting firm, and his industry experience includes 20 years of supply chain management. He earned a Doctorate in Business Administration from Kennesaw State University and holds professional certifications in six disciplines, including the Project Management Professional (PMP®) certification from the Project Management Institute (PMI®) and Certified Six Sigma Black Belt (CSSBB®) from the American Society for Quality (ASQ®).

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Course Summary

Course ID: 007GES412
Delivery Mode: Online
Access: 6 months to complete this program
Tutor Support: Yes
Time: 180 Hours

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